Privacy Policy

Last updated: November 2025

At Paula Ota Photography, your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, inquire about a session, book with us, or interact with our services.

1. Information We Collect

When you contact us, book a session, or browse our website, we may collect:

Personal Information:
Your name, email address, phone number, address, and session details (date, location, type of session, etc.).
Payment Information:
Collected only when you book a paid service and processed securely through trusted third‑party payment processors.
Photographs:
Images created during your session, used to deliver your gallery and, with your consent, to share in our portfolio, website, or social media.
Website Usage Data:
Information such as your IP address, browser type, and pages visited, which may be collected via cookies and analytics tools to help us understand how our site is used.

2. How We Use Your Information

We use the information we collect to:

Schedule, confirm, and manage photography sessions
Communicate with you before and after your session
Deliver online galleries, downloads, and related services
Send booking confirmations, invoices, and session updates
Improve our services, client experience, and website
With your permission, showcase your images in our portfolio, on our website, or on social media

We do not sell, trade, or rent your personal data to third parties.

3. Photo Use & Consent

Your photos are only shared publicly with your written or verbal permission. You may choose whether or not your images are used for:

Website and portfolio features
Social media posts
Marketing materials or sample galleries

You can change your mind at any time and request that we stop using your images for future marketing.

4. Data Storage & Security

We take data protection seriously. Your information is stored on secure, password‑protected systems. Any third‑party platforms we use (such as gallery delivery services, booking systems, or payment processors) are selected for their security and data protection standards.

5. Cookies & Analytics

Our website may use cookies and similar technologies to:

Help the site function properly
Understand how visitors use our pages
Improve performance and user experience

You can manage or disable cookies in your browser settings. Please note that disabling cookies may affect how certain parts of the website function.

6. Your Rights

You have the right to:

Request access to the personal information we hold about you
Ask for corrections or deletion of your personal data, where applicable
Withdraw consent for the use of your photos in marketing at any time
Opt out of any marketing communications

To exercise these rights, please contact us using the details below.

7. Third‑Party Links

Our website may contain links to third‑party websites (for example, gallery platforms or partner sites). We are not responsible for the privacy practices or content of those external websites. We encourage you to review their privacy policies separately.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “last updated” date. We encourage you to review this policy periodically.

9. Contact Us

If you have any questions about this Privacy Policy or how your information is used, please contact:

Paula Ota Photography
[Add city/region here, e.g., Honolulu, Hawai‘i]
Email: [your email here]
Phone: [your phone number here]